Penny has been in the office about four years and she is in charge of Accounts Payable.

Although Penny is a confident woman and terrific coworker, she is usually holding her breath because she is unsure about whether all the amounts paid are accurate. Plus all the extra discounts, is so difficult to keep track of it all!

Penny started working as Order Entry, and moved all the way up to AP. She now overviews most transactions, and spends a fair amount of time during the week trying to create a compelling vendor report, or helping Pam with Overtime.

When not juggling the bills, Penny is taking her two dogs for walks, park, training drills, and all that good stuff.

Common Business Issues

Sage Accpac’s Accounts Payable Module is made to address automation and visibility, eliminating duplicate entries and reducing time spent on processes that are typically done manually and therefore prone to errors.

• Often, many inter-company transactions have to be re-keyed into multiple company databases. Time is then wasted running reconciliation reports to check for errors and then correcting them. 
• Without proper security in place, payees can tamper with the checks and change the payment amounts.  Has your bank ever unwittingly paid a fraudulent check?
• When a company is both a customer and a vendor, sometimes AP and AR trial balances need to be manually checked to determine the net balance.  Without a proper system in place, payments can be made to vendors who are also customers who actually owe you money.  
• AP aging can be inaccurate due to vendor invoices with unusual terms or an extended payment schedule.  When the process of recording these unusual invoices manual, it can be necessary to enter multiple documents with multiple due dates to accurately reflect the extended payment schedule. Missed entries can cause payables to be inaccurate, potentially affecting vendor relationships.
• It can take a great deal of time to create custom reports or queries in order to research vendor invoices prior to including them in the check run.  How much more convenient it would be for users get at the information that is important to them without needing to have the knowledge to build a report?

These common problems and so many more lead to wasted time and money. An automated accounts payable system with better visibility will bring a whole new world of efficiency to your business.